Build tools around workflows, not workflows around tools
“Each person’s mind works a little differently, and each person remembers and processes information a little differently. I think we all work at our best when we work with tools that fit how our minds work.”
“My two notes apps mirror the way my brain works best – one is my short-term, working memory, the other is my long-term memory.”
I’m an extreme case. I don’t think everyone needs to go out and build their own productivity tools from the ground-up. But I do think that it’s important to think of the tools you use to organize your life as extensions of your mind and yourself, rather than trivial utilities to fill the gaps in your life.
Search for tools that view the world and your work the way your mind does, and prefer tools that can grow with you over time, the way that works best for you.